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How to write to a company for free supplies/plants for a high school club?

I am secretary of my High School club, and we want to write to companies like OSH and Lowe's for gardening supplies and plants or seeds for our club's memorial garden. How should we write it? I know we need to: -include a group picture -tell them our mission -tell them how it would benefit them (taxes write offs, etc) what else?

Public Comments

1. Don't forget to add what you are planning to do with the materials if donated. And tell them you will be sure to send them updates on the progression of your project. First you make your letter like a proprosal for the items, you'll need to set a budget up and develope a time line of when materials are needed to the start of project with an estaimation of how long the project may take. You'll want to document everything take pictures and when the project is done send them a portfolio of the project.